Once a CSV file has been created, the following steps may be utilized to create labels using a mail merge.
- Select Mailings, Start Mail Merge, and then Labels from the Office Ribbon in Microsoft Word.
- In the Label Options box, select the kind of paper you want to use.
If you want to print one page of labels at a time, keep the tray set to Manual Feed, otherwise, select Default.
- From the Label providers drop-down list, select the label type you’re using.
- Pick the product number from the label.
Frequently, the product number is shown in one of the label’s or package’s corners.
- Once everything has been decided, press Ok.
- Go to Select Recipients after creating the labels, and then click Use Existing List.
- In the Select Data Source window, navigate to the location of your CSV file, then click Ok in Microsoft Word.
- If the CSV file inserts successfully, each of your labels should display the word <<Next Record>>.
- Verify the address is correctly constructed by choosing the Address Block option from the Ribbon.
- If the address is not appearing correctly, click the Match Fields option to change how the fields are being matched.
- When the address has been properly displayed, click Ok to add the <<AddressBlock>> field to the first label.
- The Update Labels button may be used to change any field.
- The first label should just contain the <<AddressBlock>> field.
All other labels should read <<Next Record>><<AddressBlock>> in order to walk through each address field and print the address block in each label.
- To make sure everything appears good, click the Preview Results button to check each label and a different address.
- If you want to view more than just the first page while in preview mode, click the arrow pointing to the right to access more pages.
- If everything is fine, press the Finish & Merge button.
- Click Print Documents to print the labels.