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- Premium - Computers - Desktops - Laptops - Microsoft Office - Software - Word - November 9, 2022

How to enable, disable, or add text to AutoText in Microsoft Word

Users may rapidly enter popular words or phrases using the AutoText function in Microsoft Word.
Microsoft Word has the ability to show finished versions of what is being typed in a box next to the cursor when the user starts typing.
Users may have Word fill in a recommended word or phrase for them as they type by tapping the Tab key.

You can disable the auto-text function if you wish to.
You may always re-enable auto-text if you wish to use it.
You may also design unique AutoText entries for terms and phrases you frequently input in Microsoft Word.

For instructions on how to create custom AutoText, disable AutoText, and remove AutoText input, follow the instructions below.

Enable and disable Microsoft Word AutoText

Choose your Microsoft Word below, then follow the instructions to enable or disable Word AutoText.

Microsoft Word 2010 and newer

  1. Start up Microsoft Word.
  2. Click the File tab.
  3. Choose Options.
  4. Click the Proofing option in the Word Options box.
  5. Select AutoCorrect Options from the menu.
  6. If it isn’t already chosen, pick the AutoCorrect tab in the AutoCorrect window.
  7. To activate or disable automated text, select or clear the Replace text as you type check box.

Microsoft Word 2007

  1. Start up Microsoft Word.
  2. In the upper left corner, click the Office button.
  3. Choose Options.
  4. Click the Proofing option in the Word Options box.
  5. Select AutoCorrect Options from the menu.
  6. Click the AutoCorrect tab in the AutoCorrect window.
  7. To activate or disable automated text, select or clear the Replace text as you type check box.
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Microsoft Word 2003 and older

  1. Start up Microsoft Word.
  2. On the menu bar, select Format.
  3. Press AutoFormat.
  4. Select Options from the menu.
  5. Click the AutoText tab.
  6. To activate or disable autotext boxes, select or uncheck the Show autocomplete hint for autotext and dates option.

Add your own AutoText

Choose your version of Microsoft Word below, then follow the instructions if you want to add a frequent word or phrase to AutoText.

Microsoft Word 2010 and newer

  1. Start up Microsoft Word.
  2. Click the File tab.
  3. Choose Options.
  4. Click the Proofing option in the Word Options box.
  5. Select AutoCorrect Options from the menu.
  6. Select the Replace text as you type check box in the AutoCorrect window’s AutoCorrect tab.
  7. Enter the first letter of the word you wish to replace with AutoText in the Replace text box.
  8. Enter the term you wish to serve as the replacement text in the text box.
  9. Select Add from the menu.

You can input only a single word or phrase with the help of the aforementioned methods.
The methods below will show you how to build AutoText which has numerous lines of text and looks precisely like what you would input in Microsoft Word.

  1. In Microsoft Word, type the text precisely how you want it to appear in the AutoText.
  2. Highlight all text.
  3. On the ribbon menu, select the Insert tab.
  4. Select Quick Parts by clicking the Text section.
  5. Select AutoText from the menu.
  6. Click Save Selection to AutoText Gallery.

Microsoft Word 2007

  1. Start up Microsoft Word.
  2. In the upper left corner, click the Office button.
  3. Choose Options.
  4. Click the Proofing option in the Word Options box.
  5. Select AutoCorrect Options from the menu.
  6. Click the AutoCorrect tab in the AutoCorrect window.
  7. The Replace text as you type checkbox should be selected.
  8. Enter the first letter of the word you wish to replace with AutoText in the Replace text box.
  9. Enter the term you wish to serve as the replacement text in the text box.
  10. Select Add from the menu.
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You can input only a single word or phrase with the help of the aforementioned methods.
The methods below will show you how to build AutoText which has numerous lines of text and looks precisely like what you would input in Microsoft Word.

  1. The AutoText option has to be first added to the Quick Access Toolbar.
  2. In the upper left corner, click the Office button.
  3. Choose Options.
  4. Click Customize.
  5. Click All commands under Choose commands from.
  6. Select the AutoText command from the list of commands, then click the Add button.

Now, greater AutoText input may be added.

  1. In Microsoft Word, type the text precisely how you want it to appear in the AutoText.
  2. Highlight all text.
  3. Choose AutoText from the Quick Access Toolbar.
  4. Click Save Selection to AutoText Gallery.

Microsoft Word 2003 and older

  1. Start up Microsoft Word.
  2. On the menu bar, select Format.
  3. Press AutoFormat.
  4. Select Options from the menu.
  5. Click the AutoText tab.
  6. Enter the common word or phrase you wish to appear in AutoText in the Enter AutoText Entries Here area.
  7. Once you have finished entering the text, click the Add button.

You can enter simply a short phrase or basic word by following the instructions above.
What if you want AutoText to have various formatting, numerous lines of text, etc.?

The methods below will show you how to build AutoText which has numerous lines of text and looks precisely like what you would input in Microsoft Word.

  1. Start up Microsoft Word.
  2. In Microsoft Word, type the text precisely how you want it to appear in the AutoText.
  3. Highlight all text.
  4. Hit Alt+F3.
  5. When you click Create AutoText, a dialog asking for the name of your AutoText appears.
    Click Ok after entering the name you wish to use for this content.
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Removing an AutoText entry

Choose your version of Microsoft Word below, then follow the instructions if there is a default AutoText that you wish to get rid of or if you’ve generated an AutoText entry that you no longer want to use.

Microsoft Word 2010 and later

  1. Start up Microsoft Word.
  2. Click the File tab.
  3. Choose Options.
  4. Click the Proofing option in the Word Options box.
  5. Select AutoCorrect Options from the menu.
  6. Locate and select the AutoCorrect item you wish to delete from the AutoCorrect tab’s bottom.
  7. Press the Delete key.

Microsoft Word 2007

  1. Start up Microsoft Word.
  2. In the upper left corner, click the Office button.
  3. Choose Options.
  4. Click the Proofing option in the Word Options box.
  5. Select AutoCorrect Options from the menu.
  6. Click the AutoCorrect tab in the AutoCorrect window.
  7. Locate and select the AutoCorrect item you wish to delete from the AutoCorrect tab’s bottom.
  8. Press the Delete key.

Microsoft Word 2003 and older

  1. Start up Microsoft Word.
  2. On the menu bar, select Format.
  3. Press AutoFormat.
  4. Select Options from the menu.
  5. Choose the AutoText tab.
  6. Find the autotext you wish to eliminate from the list of available autotexts and check it.
  7. Press the Delete key.

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