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- Basic - Computers - Desktops - Excel - Laptops - Microsoft Office - Software - Word - October 12, 2021

How to create a chart in Microsoft Word?

Microsoft Word allows you not only to write text documents and insert images into documents but also to add charts to a Word document.

There are two ways you can insert a diagram into a Word document.

Below we explain these ways in detail.

Create a chart directly in Microsoft Word

As with Microsoft Excel, Microsoft Word provides the ability to create charts or add them to documents.
To create a chart or insert it directly into Microsoft Word, follow the steps below.

  1. Open Microsoft Word.
  2. Click the  Insert tab on the ribbon at the top.
  3. In the Illustration section, click the Chart option.
  4. After the Insert Chart window opens, select the type of one or more charts you want to create, and then click the OK button.
  5. A basic version of the selected chart or chart type will be added to the document along with sample data.
    A table in Microsoft Word opens a window similar to Microsoft Excel.
    In the spreadsheet window, add, delete, or modify columns and rows of data so that they contain the correct data and values ​​that will appear on the chart.
  6. When you change the columns, rows, and values ​​in the spreadsheet window, the chart in Microsoft Word will automatically update to show the new or changed data.
  7. After editing the chart, close the spreadsheet window.

If you need to update the chart data after closing the spreadsheet window, you can reopen the spreadsheet window by right-clicking the chart and selecting Edit Data.

Create a graph in Microsoft Excel and copy it to Microsoft Word

When creating charts, Microsoft Excel provides more data processing functions than Microsoft Word.
If you need the enhanced Excel plotting functionality, you can paste it into a Microsoft Word document by following the steps below.

  1. Open Microsoft Excel and Microsoft Word.
  2. Create a graph in Microsoft Excel.
  3. After you’ve created a chart or charts and saved them for placement in a Word document, select the entire chart in Excel.
  4. Right-click the graph or chart and select the Copy option.
    You can also press  Ctrl + C  on your keyboard to copy the chart.
  5. In the Word document, place the mouse cursor where you want to add a graph or chart.
  6. Right-click and select  Paste to place a graph or chart in a document.
    You can also press  Ctrl + V  on your keyboard to paste a graph or chart.

Using the above steps, once you place a chart in a document, you will not be able to change the chart using Microsoft Word.

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