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- Basic - Computers - Desktops - Excel - Laptops - Microsoft Office - Software - Word - November 8, 2022

How to convert an Excel spreadsheet to a Word document

The procedure for converting a Microsoft Excel spreadsheet into a Microsoft Word document is explained in the stages that follow.

  1. To convert an Excel spreadsheet to a Word document, open it.
  2. You should highlight all the content that you wish to copy to Word.
  3. Once the text has been selected, either right-click and choose Copy or use the keyboard shortcut Ctrl+C.
  4. Click the File tab in Microsoft Word, choose New from the left navigation menu, and then select Blank Document from the New section.
  5. By selecting Paste from the context menu of your right-click, paste the data you had previously copied from the Excel document.
    Alternately, use the keyboard shortcut Ctrl+V.
  6. When pasting, select a different formatting option by clicking the Paste Options button.
  7. Choose from the following possibilities:
    • Keep Source Formatting (K) – Preserves formatting of copied text.
    • Use Destination Styles (S) – Copies the Excel spreadsheet but ignores any styling.
    • Link & Keep Source Formatting (F) – Creates a link to an Excel spreadsheet while maintaining the formatting of the spreadsheet.
      You are prompted to update the information data when you reopen the Word document.
    • Link & Use Destination Styles (L) – Creates a link to an Excel spreadsheet and applies Word formatting.
      You are prompted to update the data when you reopen the Word document.
    • Picture (U) – Paste data from Excel into Word as an image.
      The data in the table cannot be edited once Word has been saved and opened again.
    • Keep Text Only (T) – Discards all formatting, such as tables or figures, and saves copied data from Excel in text-only format.
  8. Save the document after selecting the option from the list above that best suits your needs.

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