The procedure for converting a Microsoft Excel spreadsheet into a Microsoft Word document is explained in the stages that follow.
- To convert an Excel spreadsheet to a Word document, open it.
- You should highlight all the content that you wish to copy to Word.
- Once the text has been selected, either right-click and choose Copy or use the keyboard shortcut Ctrl+C.
- Click the File tab in Microsoft Word, choose New from the left navigation menu, and then select Blank Document from the New section.
- By selecting Paste from the context menu of your right-click, paste the data you had previously copied from the Excel document.
Alternately, use the keyboard shortcut Ctrl+V.
- When pasting, select a different formatting option by clicking the Paste Options button.
- Choose from the following possibilities:
- Keep Source Formatting (K) – Preserves formatting of copied text.
- Use Destination Styles (S) – Copies the Excel spreadsheet but ignores any styling.
- Link & Keep Source Formatting (F) – Creates a link to an Excel spreadsheet while maintaining the formatting of the spreadsheet.
You are prompted to update the information data when you reopen the Word document.
- Link & Use Destination Styles (L) – Creates a link to an Excel spreadsheet and applies Word formatting.
You are prompted to update the data when you reopen the Word document.
- Picture (U) – Paste data from Excel into Word as an image.
The data in the table cannot be edited once Word has been saved and opened again.
- Keep Text Only (T) – Discards all formatting, such as tables or figures, and saves copied data from Excel in text-only format.
- Save the document after selecting the option from the list above that best suits your needs.