How to change views in Microsoft Office software

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There are several perspectives, sometimes known as layouts, for how pages or slides are shown in Microsoft Office products like Word, Excel, and PowerPoint.
You may choose whether to make adjustments to text or images since each perspective alters how the information is displayed.
Reading mode, web layout, draft and outline view, worksheet view with page breaks, and slide view with presenter notes are examples of standard views.

The default view for Excel and PowerPoint is the Normal view, whereas the default view for Microsoft Word is the Print Layout view.
Look below and follow the directions if you want to switch the display or layout to another one.

Change the view by using the Microsoft Office ribbon

  1. Launch PowerPoint, Excel, or Word.
  2. Open an existing file or create a new document, spreadsheet, or presentation.
  3. Select the View tab from the ribbon at the top of the application window.
  4. The views portion of the View menu is on the left and offers additional options.
    The application window will change as you select the desired perspective to utilize.

Microsoft Word – The views offered for Word documents are shown in the Views section.

Microsoft Excel – Views for Excel spreadsheets are accessible under the Workbook Views area.

Microsoft PowerPoint – Layouts for PowerPoint slides and presentations are accessible under the Presentation Views area of Microsoft PowerPoint.
Three additional views are included in the Master Views section.

Change the view using the view buttons

The quickest method to alter a document, spreadsheet, or presentation’s display options is by using the View button in Microsoft Office software.
However, view buttons are only offered for the three views that are used the most frequently in each program.

  1. Launch PowerPoint, Excel, or Word.
  2. Open an existing file or create a new document, spreadsheet, or presentation.
  3. There are three display buttons in the program window’s lower right corner, to the left of the zoom slider.
    The program window’s display can be changed by clicking on the display controls.
    Microsoft Word offers Read Mode or Full-Screen Reading, Print Layout, and Web Layout.
    There are three views for Microsoft Excel, Normal, Page Layout, and Page Break Preview.
    Microsoft PowerPoint offers Normal, Slide Sorter, and Reading View.