How to change between views in Microsoft Office programs

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There are several perspectives, sometimes known as layouts, for how the pages or slides are shown in Microsoft Office products like Word, Excel, and PowerPoint.
You may choose whether to make adjustments to the text or the photos by changing how the information is displayed in each view.
A reading mode, web layout, draft and outline view, a view of worksheets with page breaks, and a view of slides with presenter notes are examples of common views.

Microsoft Word’s default view is the Print Layout view, whereas Excel and PowerPoint’s default view is the Normal view.
To switch to a different view or layout, read below and follow the instructions.

Use the Microsoft Office Ribbon to change the view

  1. Launch PowerPoint, Excel, or Word.
  2. Open an existing file or create a new document, spreadsheet, or presentation.
  3. Click the View tab in the Ribbon at the top of the application window.
  4. On the left side of the View menu, there is a views section with several selections accessible.
    The software window changes as you choose the desired perspective to utilize.
    • Microsoft Word – The layouts offered for Word documents are shown in the Views section.
    • Microsoft Excel – The Excel spreadsheet layouts are listed in the Workbook Views section.
    • Microsoft PowerPoint – The layouts offered for PowerPoint slides and presentations are listed in the Presentation Views section.
      Three additional views are included in the Master Views section.

Change the view using view buttons

The easiest method to switch between the document, spreadsheet, or presentation view settings in Microsoft Office products is to use the view buttons.
The view buttons, however, only offer access to the three views that are utilized the most frequently in each application.

  1. Launch PowerPoint, Excel, or Word.
  2. Open an existing file or create a new document, spreadsheet, or presentation.
  3. There are three view buttons in the bottom-right portion of the program window, to the left of the zoom slider.
    The program window’s perspective can be changed by clicking the view buttons.
    • Microsoft Word – Views include Print Layout, Web Layout, and Read Mode or Full-Screen Reading.
    • Microsoft Excel – There are three possible views for Microsoft Excel, Normal, Page Layout, and Page Break Preview.
    • Microsoft PowerPoint – There are three accessible views for Microsoft PowerPoint, Normal, Slide Sorter, and Reading View.